Engagement
Vendor Contract Financial Audit
A full review of signed vendor terms against remittance history, escalation clauses, and volume commitments — delivered as a findings letter ready for renegotiation or board packs.
Who this engagement is for
Organizations that renew logistics, facilities, IT hardware maintenance, catering, or other recurring suppliers and suspect contracted prices no longer match what accounts payable is approving. Ideal when internal teams lack uninterrupted time to reconstruct three or more years of files.
What you receive
- A working pack of master agreements, amendments, rate cards, and rebate schedules
- A sampling plan agreed in writing before fieldwork begins
- Variance schedules linking invoice lines to contracted unit prices or service windows
- A findings letter summarizing material overcharges, silent escalations, and documentation gaps
- A short briefing for your finance lead or counsel before supplier conversations
What we do not do
We do not replace your external legal counsel, negotiate on your behalf, or certify statutory financial statements. We also do not provide software licenses or ongoing subscription access — this is a defined professional engagement.
How the work unfolds
- Scoping call — you name priority vendors, contract locations, and renewal dates.
- Document intake — we request specific files; missing pieces are logged early so sampling stays honest.
- Clause and rate mapping — commercial terms are abstracted into a review matrix.
- Remittance sampling — invoices and payment batches are matched against the matrix.
- Findings and briefing — draft letter, client review window, then final delivery.
Preparation on your side
Assign a single liaison who can unlock purchase-order archives and AP exports. Expect questions about how credits were applied and whether verbal side agreements exist. Delays usually come from incomplete amendment folders, not from the audit steps themselves.
Location and timing
Fieldwork is coordinated from our Taichung office at 4-6,LoTienLane,FengShuLiNan-TunDist.TaichungCity. Remote review covers most of Taiwan; on-site sampling is available when paper ledgers or restricted share rooms require presence. Most packs complete within one quarter cycle once documents arrive.